A request to seek a fiscal agent for the South Central Kentucky Workforce Development Area is being advertised on the City of Glasgow website.

The 35-page document was added to the website Tuesday, and intentions to bid must be sent in writing to Barren County Judge-Executive Micheal Hale by Monday, with written questions submitted electronically by 4 p.m. CDT Monday to mhale@glasgow-ky.com, according to the document.

A fiscal agent controls the money of the local workforce board. Currently, the Barren River Area Development District serves as the fiscal agent and workforce services provider for the 10-county region of southcentral Kentucky. That status quo has been challenged by officials in the private and public sector.

Answers to the written questions will be issued Friday, with the proposals due by 4:30 p.m. EDT. Proposals are to be submitted to Pat Dudgeon, staff assistant for the Kentucky Department of Workforce Investment/Office of Employment and Training in Frankfort.

The successful bidder will be notified in June or by a date to be determined following review, the document said. The contract is to start July 1 and end Sept. 30, 2017. The request for proposal was recently authorized by a super-majority vote of the Local Elected Officials, which is comprised of the 10 county judge-executives.

The contract will have a two-year renewal option at the discretion of the local workforce board and the chief Local Elected Official, who is Hale. While the workforce program year 2016 allocations from the federal government aren’t known yet, the document noted, there are $2,243,199.90 in program year 2014 carryover funds, program year 2015 and fiscal year 2016 workforce development board adult, youth, and dislocated worker funds that were available Dec. 31 last year.

The federal Workforce Innovation and Opportunity Act limits administrative costs to 10 percent. The fiscal agent cost is only one of these administrative costs, the document states. The program year 2015 formula allocation is $817,647.71, and allocations and carry-forward funds have varied each year, the document noted.

Any governmental or quasi-governmental agency, public, private for-profit, or nonprofit entity that is eligible to operate within the 10-county region is eligible to bid. The RFP does not commit the Local Elected Officials board to award a contract, pay costs incurred for the preparation of a proposal, or to procure or contract for services, the document noted.

A review panel will independently evaluate each proposal, the document noted, if more than one proposal is submitted. The review panel includes chief financial officers of any city or county in the region, the chairman of the new local workforce board or the board’s finance committee chairman and state fiscal or staff person selected by Hale, in his capacity as chief Local Elected Official. Hale currently is a member of the Kentucky Workforce Board.

If just one proposal is submitted, the Local Elected Officials, the 10 judge-executives, will review the proposal, the document noted.

The Local Elected Officials have the option of awarding a contract with or without price negotiation, the document noted.

If BRADD does not bid or does not win the bid, BRADD will work with the winning bidder for no less than 60 days from July 1 to provide for a transition.The Kentucky Department of Workforce Investment Office of Employment Training currently has a contract with BRADD to carry out the fiscal agent functions in the 10-county region, the document noted.

The RFP was developed by Heartland Communications consultant Beth Avey of Elizabethtown. The successful bidder will receive and disburse all funding at the direction of the South Central Kentucky Workforce Board, which meets at 8 a.m. Thursday at the Franklin campus of Southcentral Kentucky Community and Technical College. The workforce board’s executive committee meets at 9 a.m. Tuesday at the BRADD offices in Bowling Green.

The current fiscal agent has processed about 640 voucher/vendor payments this past year related to the federal Workforce Investment Act, the old federal format, according to the document. The current fiscal agent also processes about 86 individual training account payments to Daymar College, SKYCTC, The Medical Institute of Kentucky, Miller-Motte, Western Kentucky University, Hopkinsville Community College and Somerset Community College, the document noted.

Miller-Motte College and Miller-Motte Technical College include 17 campuses spread across six different states: North Carolina, South Carolina, Tennessee, Georgia, Virginia and Mississippi. Miller-Motte belongs to an even larger family of schools under Delta Career Education Corporation, according to the college website.

The RFP is at www.cityofglasgow.org/bidding_and_procurement.php.

— Follow business reporter Charles A. Mason on Twitter @BGDNbusiness or visit bgdailynews.com.